New CPS Acceptable Use Policy (AUP) - Approved on 7/22/2009

New Board Policy

New CPS Acceptable Use Policy (AUP) - Approved on 7/22/2009

by Chicago Public Schools Board Report 09-0722-P03

AUP recently passed by the Board of Education emphasizes CPS standard communications.

The AUP was passed on 7/22/2009. The Official Title is: Chicago Public Schools Policy Manual
Title: ACCEPTABLE USE OF THE CPS NETWORK AND COMPUTER RESOURCES
Section: 604.1 Board Report: 09-0722-PO3 Date Adopted: July 22, 2009

The following are excerpts from the document. Please familiarize yourself with the entire document (attached)

IV. OWNERSHIP AND PRIVACY

A. Board Property. All documents, data and information stored, transmitted and processed on CPS Network or Computer Resources are the property of, and subject to, the Board’s policies, rules, standards and guidelines on usage. Users shall ensure that all access and use of such documents, data and information complies with applicable laws and Board rules and policies including those related to the Confidentiality of Student Records and E-mail Retention. When a User is no longer employed or under
contract with the Board, all information stored by that User on CPS Network and Computer Resources remains the property of the Board.

B. Privacy. Users have no expectation of privacy in their use of the CPS Network and Computer Resources.

C. Monitoring. ITS has the right to access, search, read, inspect, copy, monitor, log or otherwise use data and information stored, transmitted and processed on CPS Network and Computer Resources in order to execute the requirements of this policy. CPS Network including but not limited to Internet and Email usage may be monitored and audited by Department/School Management and ITS for inappropriate activity or oversight purposes. ITS reserves the right to: (1) access and make changes to any system connected to the CPS Network and Computer Resources to address security concerns, (2) deny User access to any system to address security concerns, and (3) determine what constitutes appropriate use of these resources and to report any illegal activities. ITS may intercept and/or quarantine E-mail messages and related resources, such as Internet mail and other messaging services for business, legal or security purposes.
D. Manager Access. Department/School Management may access documents, data and information generated, stored, transmitted or processed by a User on the CPS Network and Computer Resources in accordance with ITS Guidelines. A User’s manager may also access a User’s CPS Network account for business purposes, including oversight purposes, regardless of whether the User is present or absent. In
all cases, the Department/School Management shall contact the 3-EXCL Service Desk to obtain access. Managers shall not ask Users to share their password for such purposes.

V. GENERAL PROVISIONS REGARDING USE

K. Passwords. Users shall comply with ITS standards and guidelines on password set up, usage and security. Users must never disclose passwords or other access or authorization codes to any person.

VI. E-MAIL

A. Usage. Users are not allowed to use third party e-mail systems (such as Yahoo or AOL) in their capacity as representatives of Chicago Public Schools. All e-mail sent by Users in their capacity as representatives of the Chicago Public Schools must be sent from Board authorized e-mail systems, with Board authorized return addresses. User e-mails are subject to retention by ITS in accordance with the Board’s E-mail Retention Policy.

B. Confidentiality. Users must exercise due care to ensure that e-mail messages containing confidential information conform to the confidential transmission requirements noted herein and are transmitted only to their intended recipients.
Users are prohibited from transmitting Social Security Number information via e-mail without the prior written approval of ITS. Users shall abide by ITS-issued standards and guidelines on the classification, handling and email transmission of confidential information, including applicable encryption requirements.

C. Broadcast E-mails. The Office of Communications shall establish guidelines by which a broadcast e-mails may be authorized for distribution. Users may transmit broadcast e-mails only when authorized in accordance with such guidelines.

VII. PORTABLE DEVICES
All Computer Resources that are considered portable devices are subject to additional security requirements as set out in the ITS guidelines. Users shall abide by all requirements established by ITS for such portable devices, including but not limited to those related to laptops, cell phones, smart phones, USB memory sticks, and portable hard drives. Users are prohibited from housing Social Security Number information on a portable device without the prior approval of ITS.

http://policy.cps.k12.il.us/documents/604.1.p...